Manage Classes, Staff & Collect Tuition
Manage your childcare center's staff, family & payments in one place.
Add child profiles and their guardians. For prospective children, capture their tour schedules and maintain a wait list for enrollment.
Create programs and classes, assign staff, class rates and add children to classes. Check the staff to children ratios, print attendance sheets and schedule events.
Add your staff, and maintain their certifications, pay rate, work schedules and assign them to classes.
SkyChildCare runs in the cloud on our secure and reliable servers, so you don’t have to mess with anything technical — No “IT” guy required. Don’t spend any more money on buying software, complicated installation headaches, and annual hardware and software upgrade costs. All you need is access to a modern desktop browser, on your Mac or PC, such as IE11+, Chrome, Safari or Firefox.
Parents can fill out the initial form to reserve the child's class, and subsequently, fill in the complete enrollment packet online. Maintain enrollment packets and wait lists for parents touring your center.
Easily add children and staff to classes, and visually monitor schedules, staffing ratio's, and children eligibility on one screen.
Automate tuition collection through ACH (eCheck Debits) or credit card transactions at the time of enrollment or when checking out a child. Receipts are mailed to the parents and you avoid third party fees, trips to the bank and reduce security issues with collecting cash or live checks.
Your data and financial transactions are safe and secure with SkyChildCare. We continuously back up your data, and provide bank grade security to your financial transactions. We use the same technology as banks, governments and the US military to protect your information and prevent unauthorized access. Best of all, you don’t have to worry about hackers — keep your focus on running the best childcare center that you can for your children.
Be alerted to notifications, such as, children who are too old to be enrolled in their current class, billing issues such as expired credit cards or declined charges and, reminders to renew immunization records.
Stay on top of collections by generating and emailing invoices, receipts and customer statements. Receive tuition payments without chasing late payments, bounced checks or handling cash. Create financial reports to check the health of your childcare and email parents their end-of-year tuition summary for tax purposes.
Easily check in and out children and staff, perform roll call and generate reports for the children, staff, payroll, and center.
Contact your guardians and staff through text messages, emails and pre-recorded audio broadcasts. Messages can be sent to individuals, or entire groups - such as all guardians with children in a specific class.
All plans include core features, such as the ability to manage enrollments, classes, collect tuition electronically, dashboards, and check in/out. SkyChildCare applies a transaction fee for collecting tuition.
See enrollment and staffing metrics on a single screen. All reminders and urgent messages are prominently displayed for action.
Email parents a link so that they can enroll their children online. Electronically collect the registration fee, and submit new children into an enrollment queue.
Maintain an enrollment queue of prospective children, schedule tours, instantly check for available spots, and easily move children from a wait list to a class.
Maintain a class roster, staff list, tuition rates, and keep an eye on staff-to-children ratios. Easily drag and drop children from one class to another to maximize your childcare capacity.
Maximize your cash flow by collecting tuition via eChecks (ACH debits) or via credit card transactions. Tuition is deposited to your account within a week and you can generate financial reports for the center as well as email end-of-year tax-related childcare expense forms to parents.
SkyChildCare applies a transaction fee for collecting tuition. This fee is 1% on all ACH (eCheck) transaction, 3% on Visa and MasterCard credit and debit cards, and 4% for American Express credit cards.
Track guardian details, including pickup lists, and medical and contact information for the child+
Collect tuition by cash, eCheck or credit cards
Track staff schedules, contact and licensing information+
Text / Voice / Email
Send email, text messages or
Tablet Check In
Check in/out guardians and staff from iPad or Android tablets
All Bronze & Silver Features+
Multi-center reporting for
up to 10 centers
There are no setup or other hidden fees. You pay the subscription fees for the plan you have selected, and other than standard bank fees for eCheck (ACH) debits and credit card transactions, there are no other third party fees.
Select the free Bronze level or pay month to month on the Silver or Gold level. We would hate to lose you, but if you decide to leave, please ask us to send you an export of all your data.
You can upgrade or downgrade your plan at any time. We have no contracts, so change your mind as often as you want.
Start with the free plan and you can always upgrade to any other plan at any time. If you have more than one staff member, the Silver plan will allow you to schedule staff members and track their check in and check out times for payroll purposes. Best of all, our plans have no contracts — so upgrade or downgrade a plan at any time without a penalty.
We are available on Twitter for support or sales related questions at @SkyChildCare, but do check out our great video tutorials to help you get started; and discover short-cuts to make your life easy.